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FAQ COVID-19

on the March 18, 2020

All students except Phd students

1/ General framework
2/ Examinations and continuous assessment
3/ Educational continuity and online courses
4/ Internships ans Erasmus


1/ GENERAL FRAMEWORK


1-A/ Am I on vacation while my university is closed?


No. Teaching activities are maintained and adapted to this exceptional situation.

1-B/ When will the university open again?


The date of return to normal operations is currently unknown. You will be notified as soon as the university reopens.

1-C/ What is pedagogical continuity ?


France is currently undergoing a health crisis which has prompted UVSQ to close its different sites until further notice. Learning will continue to allow students to acquire the knowledge and skills in relation to the diploma they are preparing. In the coming weeks, all teaching activities should be continued through distance learning activities.
All courses will be held - except tutorials / TD, which require special amenities. Courses will be given according to specific methods defined by the person responsible for the course (UE) and validated by the course leader/head of the programme. This may take diverse forms.

1-D/ Will the Health Service of UVSQ remain open?


No, the building housing the health service is closed.


1-E/ Is the grocery store Agoraé still open?


No, the building housing Agoraé is closed.


1-F/ Are university restaurants (Resto'U) closed?


Yes, university restaurants are closed.

1-G/ Are university residences closed?


No. The institution in charge of university residences (Crous) will continue to host the students currently staying there and wishing to remain.

1-H/ I am staying at a university residence, can I return to my family home?


Students are invited to return to their family home in order to avoid being isolated, especially since collective activities cannot be maintained. However, students who wish to stay for a particular reason can and will continue to be housed in university residences that remain OPEN.

1-I/ Are university libraries closed?


Yes. All university libraries are closed.

1-J/ Will the Crous scholarship be paid when the university is closed?


Yes, given the exceptional circumstances, even if attendance is not possible.

1-K/ Will other financial aids be paid when the university is closed?


Everything remains the same.


2/ EXAMINATIONS AND CONTINUOUS ASSESSMENT


2-A/ How will continuous assessment be organised?


There are various possibilities within the framework of UVSQ’s Educational Continuity Plan (Plan de Continuité des Activités):
- Oral assessments or interviews (through web conference and virtual classes)
- Written assessments via online platforms (Ecampus2 or Moodle)
- Proctored written assessments (in case of extended closure)

2-B/ What about end-of-term exams?


The date when the university will reopen is still unknown. Depending on the evolution of the health situation, end-of-term exams could be either postponed or proctored - taken at a distance if telemonitoring is implemented. Updates will be provided regularly.


2-C/ Will the guidelines be decided for the whole university or for each department?


The UVSQ guidelines are in the Educational Continuity Plan, which has been available online for teachers and researchers since March 13.
Teaching staff and digital support services have been informed. The teaching staff will determine the modalities for teaching and distance assessments. These modalities will be discussed and validated by the course leader/head of programme. The staff are therefore free to define the educational methods as long as they comply with the framework defined by the Educational Continuity Plan.

2-D/ What about testing modalities? Distance learning courses/assessments are not accounted for in most curricula.


In accordance with article L. 613-1 of the education code, each higher education institution defines its own rules for assessment on a yearly basis, and those cannot be modified during the academic year. Though the education code does not mention any derogation, the need to guarantee the continuity of the public service of higher education may justify under exceptional circumstances that the competent body - with regard to the setting of assessment procedures (CFVU) may no longer abide by this rule. The State Council (Conseil d’Etat) considers that any change in the assessment process must take into account "a reasonable period of time so that [the student can] adapt to this change". Any change in assessment, timetables, attendance rules, etc. is therefore possible, provided that students are kept informed within a reasonable period of time. Distance examinations, timetable modifications and new attendance conditions may thus be set up.
 


3/ EDUCATIONAL CONTINUITY AND ONLINE COURSES


3-A/ Are (normal) courses completely cancelled?


Until further notice, all teaching activities must be carried out through distance learning activities as part of the Educational Continuity Plan of March 13, 2020.

3-B/ How do I log in to Moodle?


You can log in to Moodle through your SESAME account.

3-C/ Should I log into Moodle or Ecampus 2?


Your teacher will inform you about which teaching tool she/he uses to make available all teaching resources and activities.


3-D/ I can't connect to Moodle, who can I contact?


If you cannot connect to the platform, make sure that your SESAME account is activated. If no course appears, please contact your department to ensure that you are registered in one (or more) course(s).

4/ INTERNSHIPS AND ERASMUS


4-A/ I was supposed to go on an internship early April, should I go?


It is up to your host company/organization to take the necessary steps to ensure your internship.
Before the start of your internship, you are invited to contact the company (professional tutor) in order to find out about the reception conditions and the terms of execution of your internship.
It is indeed possible to make adaptations, for example your internship can be carried out at home for the whole duration of the internship if the host institution agrees. In this case, an amendment must be added to the agreement. Please contact: stage.covid19@uvsq.fr
You will then remain "at the disposal" of the host organization - even if the internship is carried out at home - and will comply with the provisions of the agreement.
 http://www.personnels.uvsq.fr/continuite-pedagogique-449190.kjsp

4-B/ What if my internship agreement is not yet validated by my internship tutor or signed by the head of the department? (for internships due to start in the coming weeks on the French territory)


If your internship agreement is already entered on Pstages but has not yet been validated by your internship tutor, nor signed by the director of the department, there will be a certain amount of flexibility.
Since students do not always have the necessary tools for printing or scanning their agreement, the process is the following:
1) The student sends his/her scanned agreement by email to the internship tutor for validation by email
2) The internship tutor validates the terms of the agreement and the mission of the internship and sends it to the head of department for final validation by email, which equals signing.
3) The internship tutor, also in copy of the emails, is responsible for sending the validated emails to the student as well as to the host company.
Thus, if the company still intends to welcome you, your internship can proceed normally.
The signatures will be affixed later, upon normal resumption of activities.

4-C/ How to validate the vocational training modules (UEs = unités d’enseignement) : tutored projects, internships, etc.?


Several solutions are possible:
- Transforming the internship into an “internship at home" during the course of the internship
- Plan an "internship at home" from the start, in agreement with the host organization
- End the internship prematurely, which will nonetheless be considered validated (only if neither of the first two solutions is possible)
If special terms and conditions for the execution of the internship are applied, the intern must:
- Remain "at the disposal" of the host company/organization even if the internship takes place at home
- Comply with the provisions of the agreement without freely going about their business
 
Please note: in all cases, an addendum to the agreement must be signed.
-The procedure for issuing and monitoring specific endorsements is centralized at the OIP
- Interns should send their request to: stage.covid19@uvsq
As for tutored projects: these will continue as far as possible. Details will be provided to you by your internship tutor.

4-D/ What are the rules concerning the internships that have already started?


It is up to the company/organization hosting the intern to make the necessary arrangements for the continuity of the internship.
The specific terms of execution of the internship announced above can be considered. The agreement will then be the subject of an addendum: request to be sent to stage.covid19@uvsq

4-E/ What am I supposed to do if my internship takes place in a UVSQ laboratory?


UVSQ laboratories are closed and cannot physically accommodate trainees. In the same way as companies, laboratories will arrange where possible the terms of the internships so that those can be carried out from home, even if the subject and objectives change.

4-F/ Will the interruption of my internship impact the assessment and graduation?


The interruption of studies or internship due to a situation of force majeure will not impact assessment and graduation. Additional information will be sent by internship tutors and heads of departments.

4-G/ I'm on an internship abroad, what happens if I have to shorten my internship and return to France?


French students who are currently abroad - whether studying, doing an internship or on externalised campuses - are strongly advised to return to France.

The process is the same as for a student interrupting his internship in France. An amendment to your agreement must be added. The OIP issues and monitors specific endorsements. Please send your request to: stage.covid19@uvsq.

4-H/ Are Erasmus + stays and internships cancelled?


All incoming and outgoing international mobility is prohibited until further notice, whether inside or outside the European Union.

French students who are currently abroad - whether studying, doing an internship or on externalised campuses - are strongly advised to return to France.
 
Students currently abroad will receive specific information along with recommendations.

Do students returning to France after an ERASMUS+ mobility - inside or outside Europe -   have to follow the online courses of their foreign university or reintegrate their courses at UVSQ?

You can choose to take either online courses from your foreign university or those from UVSQ. Once you have chosen, you will no longer be able to modify your choice.
In the event of your host university requiring you to end your Erasmus+ mobillity, you must take the online courses at UVSQ.



1-I/ Will I be asked to reimburse the international mobility grant I have already received if I return to France to follow my studies?


If you have received an international mobility grant, you will not have to reimburse the grant.


1-J/ What should I do if I am in work-study and cannot go to my place of work?


If you are on an apprenticeship contract or a professionalization contract, you must contact the company in order to find out about the proposed organizational arrangements, in particular teleworking.